Accounting & HR Manager

  • -
  • Full-Time
  • Remote
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Job Description:

Job Title: Accounting & Human Resources (HR) Manager

Role Purpose

The Accounting & HR Manager is responsible for ensuring accurate financial operations and seamless HR administration. This role provides the critical data and stability necessary for business reliability and informed leadership decision-making.

Role Overview

As the owner of day-to-day accounting and HR for a ~20-person Recruitment Process Outsourcing (RPO) company, you will focus on execution, accuracy, and building repeatable processes.

  • 60% Accounting & Finance
  • 20% HR Administration
  • 20% Reporting & Analysis

Reporting Structure:

  • Reports to: CEO / President.
  • Key Partners: VP of Recruitment Ops, Director of Recruitment, External CPA, PEO/Payroll Provider, Benefits Broker, and Banking Partners.

Key Performance Indicators (KPIs)

  1. Full control and execution of day-to-day accounting activities.
  2. Timely preparation of monthly financials (P&L, Balance Sheet, Cash Flow, Budget Analysis).
  3. Accurate processing of payroll, commissions, rebates, and bonuses.
  4. Proactive monitoring and management of cash flow.
  5. Seamless HR administration (onboarding, benefits, and insurance).

Core Responsibilities

1. Accounting Operations (AR, AP & GL)

  • Accounts Receivable: Manage client payments, apply credits, and execute collections for late payments.
  • Accounts Payable: Process vendor invoices, employee reimbursements, and monthly expense accruals.
  • Client Invoicing: Own the end-to-end process including hour tracking, invoice generation, and system mapping.
  • Calculations & Tracking: Manage monthly sales commissions, client rebates, and leadership bonus payouts.
  • General Ledger: Prepare monthly journal entries, reconcile all balance sheet accounts, and manage bank/credit card reconciliations.
  • Risk & Compliance: Manage company liability insurance and coordinate client subscription renewals.

2. Financial Reporting & Planning

  • Deliver monthly financial statements: P&L, Balance Sheet, and Cash Flow.
  • Monitor financial performance versus budget; analyze and report variances.
  • Lead the annual budgeting process and provide year-end schedules for CPA tax filings.
  • Develop custom analysis reports as assigned by leadership.

3. Payroll & Benefits Administration

  • Manage payroll through the PEO (Professional Employer Organization).
  • Validate timesheet inputs and ensure accuracy before final processing.
  • Administer benefits (Medical, Dental, Vision, Life, Disability, Retirement).
  • Lead open enrollment and renewals with brokers.
  • Coordinate workers' compensation audits and maintain current Certificates of Insurance (COI).

4. HR Administration

  • Lead the Onboarding process: paperwork, background checks, and system setup (PEO/Internal).
  • Maintain accurate employee records and protect confidential files.
  • Update and maintain the Employee Handbook in compliance with federal/state changes.

Candidate Qualifications

  • Education: Bachelor's degree in Accounting, Finance, Business, or a related field.
  • Experience:

    • 7+ years in Accounting or Finance roles.
    • 2–3+ years in HR administration or Payroll management.
  • Technical Skills: * Expertise in GAAP (Generally Accepted Accounting Principles).

    • Proficiency in QuickBooks and QuickBooks Time.
    • Experience with PEO platforms and HRIS/E-signature tools (DocuSign/Adobe).
    • Advanced Excel/Spreadsheet skills for financial modeling.
  • Soft Skills: Clear communication, high organizational capacity, and comfort in lean, fast-moving environments.

Core Competencies

  • Integrity: Handles confidential data with absolute discretion.
  • Attention to Detail: Identifies errors early through rigorous reconciliation.
  • Ownership: Meets deadlines without supervision.
  • Process Oriented: Natural ability to build structure and consistency.

Tools & Systems

  • Finance: QuickBooks.
  • HR/Payroll: PEO Platform, HRIS, DocuSign, QuickBooks Time.
  • Productivity: Microsoft 365 (Excel, Teams, PowerPoint).

Operating Rhythm

  • Daily: Inbox triage, AR/AP, invoicing, and payroll updates.
  • Weekly: Financial dashboard reporting, collections review, and cash forecasting.
  • Monthly: Month-end close, bank reconciliations, and budget variance analysis.
  • Annually: Budgeting, insurance renewals, and tax preparation with CPA.